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Job Title:  Operations Supervisor


London, GB

Reference No: 942

Office Type: Flexible 

At Zalaris, we simplify HR and payroll administration, empower our customers with useful information so that they can invest more in their people. Our consultants have more than 20 years of experience in transforming HR with our clients. We have three values that guide the way we work:
Everyone matters. We believe that no one person is better than another. 
Aiming high. We dare to aim high, #bestingmyself is everyone’s motto because we give the best version of ourselves to the team.
Team spirit. We believe that the best results are achieved not by being the best in the team, but by bringing the best out of your team and supporting each other across the finish line.

Position Summary

Operations / Customer Service Manager for Outsourced HR & Payroll Services shall ensure timely and correct deliveries (SLA`s - service level agreements) to Zalaris clients located in UK and Ireland, providing quality in payroll service delivery, and taking pride in contributing to high customer satisfaction.  

Position location: Zalaris Hersham office: Technology Park, 41-61 Molesey Road, Hersham, Walton-On-Thames, KT12 4RZ. 

Your Responsibilities

Managing Customer Service and continuous improvements: 
•    Has a proactive and consultative role in solving payroll related issues in customer service, driving continuous improvement of customer processes and adding value to customer 
•    Monitors, follows up, reports and analyses operational KPI’s around service excellence and customer satisfaction for own clients and takes immediate corrective actions whenever there is a risk of operational KPI’s or SLA’s not being met 
•    Proactively drives offshoring and nearshoring transition activities for own customers 
•    Ensures that customer documentation such as OPM and control framework is always up to date 
•    Approves system or process changes and different type of authorization requests to customer systems 

Customer Service and relationship management:
•    Acts as the operational single point of contact/escalation for named customers 
•    Has a solid understanding of payroll processes end-to-end, the agreed delivery scope and responsibilities and ensures compliance with these tasks and processes 
•    Prepares monthly service reports to named customers and organizes service meetings according to agreed governance model 
•    Has always a good overview of what is going on with the customer and addresses critical customer issues without delays.  

Financial management:
•    Monitors, follows up, reports and analyses customer specific financial KPI’s such as actual client margins vs. targets and takes corrective actions together with delivery teams in case of negative margin gaps 
•    Has good understanding of the customer agreement, billing principles, SLA’s and related service credit schemes. Ensures that all services are accurately billed on timely manner. 
•    Manages and follows up on change orders for own customer 



• Bachelor’s university degree in relevant field or relevant work experience that compensates for lack of formal education.  
• Experience from working with and in-depth understanding of UK payroll and personnel administration, payroll accounting and payroll processes end-to-end 
• SAP HCM experience 
• Knowledge on labour laws and other relevant payroll related regulation 
• Experience in outsourcing of HR /payroll, accounting, IT or other business functions either from service provider or customer side 
• Minimum of 2 years’ experience in managing customer relationship 
• Experience in process and RPA improvement  
• Business minded, analytical and alert to customer needs 
• Solid understanding of customer expectations in service business 
• Ability to prioritize, plan and be structured in order to deliver timely and positive results.  
• Excellent problem-solving skills 
• Proactive and energetic  

We offer you


  • Competitive compensation and benefits package including 25 days holiday, life assurance (3x basic salary), 5% Employer pension, bonus scheme.
  • Other benefits such as Employee referral scheme, net new business referral scheme, long service awards, sabbatical policy, free eye tests and generous maternity package.
  • Growth and development opportunities.
  • Flexible working conditions.
  • Friendly and supportive colleagues that you can get to know at regular social events and we recognise through our employee recognition programme.
  • Flat organisational structure with strong leadership and an open “door” policy.
  • Multicultural and international working environment focussed on HR & Payroll.

Apply now and join #teamZalaris!    

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